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5. |
The
Council |
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5.1 |
The
affairs of the
Association shall
be managed by
a Council of seventeen
members, consisting
of the following
office bearers
and ten others.
One being the
Immediate Past
President and
others elected
from among the
members, of whom
at least one shall
be from a licensed
specialised bank.
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5.2 |
Office
Bearers shall
consist of, |
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i.
President
ii.
Senior Vice President
iii.
Two Vice Presidents
iv.
Secretary General
v.
Assistant Secretary
vi.
Treasurer
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5.3 |
The
Council shall
have the power
to act in matters
in furtherance
of the objectives
of the Association.
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5.4 |
Council
shall have the
power to affiliate
this Association
with any other
body subject to
clause 5.3.
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5.5 |
In
the event of there
being a vacancy
in the position
of the President,
the Senior Vice
President shall
automatically
become the President
until the next
Annual General
Meeting.
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5.6 |
The
Council shall
have power to
fill the vacancies
of any Office
Bearers or Council
Members, who shall
have vacated such
office.
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5.7 |
If
a Council member
is absent for
three consecutive
council meetings,
without the consent
of the council,
he/she shall cease
to be a member
of the council.
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6. |
Meetings
of the Council |
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6.1 |
Meetings
of the Council
shall be held
at least once
in every two months.
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6.2 |
The
quorum for any
Meeting of the
Council shall
be at least seven
(7) members of
the Council.
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6.3 |
The
President of the
Council or in
his absence the
Senior Vice President
or one of the
Vice Presidents
or in the case
of their absence,
a member chosen
by the members
present, shall
preside at the
meeting of the
Council.
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6.4 |
Meetings
of the Council
shall be convened
by the Secretary
General or in
his absence by
the Assistant
Secretary.
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6.5 |
Seven
clear days notice
in writing shall
be given to the
members of every
meeting of the
Council,intimating
the time and place
of such meeting,
and the business
to be brought
up before it being
specified in such
notice, which
shall be sent
through the post/delivered
to each member
addressed to the
last known place
of residence/
office of such
member.
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6.6 |
The
person presiding
for the time being
at any meeting
of the Council
may with the consent
of the majority
of Members present
adjourn that meeting.
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6.7 |
Subject
to the provisions
of subsection
(6.8) any question
which arise at
any meeting of
the Council shall
be decided by
a majority of
the members present
and in the case
of an equality
of votes, the
member presiding
at the meeting
shall have a second
or casting vote.
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6.8 |
No
member of the
Association shall
be disenrolled
or suspended except
upon a resolution
passed at meeting
of the Council
by not less than
two thirds of
the total number
of members of
the Council in
Office.
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6.9 |
The
Council shall
cause minutes
to be made of
the proceedings
of every meeting
of the council
in books kept
for that purpose
and the minutes
of such proceedings
shall be signed
by the member
presiding at the
next succeeding
meeting, and the
minutes so signed
shall be prima
facie evidence
of the matters
set out in such
minutes.
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6.10 |
No
act or proceedings
of the council
shall be invalid
by reason only
of the existence
of any vacancy
among the members
of the council.
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7. |
Annual
General Meeting
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7.1 |
The
Annual General
Meeting shall
be held within
three months of
the end of the
financial year,
which ends in
December.
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7.2 |
Notice
of the Annual
General Meeting
shall be given
to the members
in writing at
least 14 days
in advance before
the date on which
the meeting will
be held, by post/delivered
to the last known
address.
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7.3 |
The
quorum of Annual
General Meetings
shall not be less
than 1/3rd of
the membership
or 50 members
whichever is less.
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7.4 |
Voting
at this meeting
shall be by show
of hands.
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7.5 |
No
proxy shall be
valid at this
meeting.
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8. |
Special
General Meeting
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8.1 |
A
Special General
Meeting may be
convened at any
time jointly by
the President
and the Secretary
General in writing
or upon a requisition
in writing made
by not less than
25 members of
the Association.
Not less than
7 days notice
in writing shall
be given for such
meetings.
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8.2 |
Quorum
of such a meeting
shall be one third
of the membership
or 50 members
whichever is less.
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8.3 |
Proxy
will not be allowed
except for resolutions
regarding amendments
to the constitution.
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9. |
President |
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The
President shall
be the head of the
Council and preside
at meetings of the
council and of the
Association
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10. |
Senior
Vice President/Vice
President |
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10.1 |
Senior
Vice President
/ Vice Presidents
shall exercise
such powers and
functions as may
be delegated by
the Council.
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10.2 |
In
the absence of
the President,
Senior Vice President
or one of the
Vice Presidents
present shall
preside over the
Meetings of the
Association/Council.
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11. |
Secretary
General |
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Secretary
General of the Association
shall: "
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a) |
Maintain
minutes of
all meetings
of the Council
and Association.
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b) |
Issue
notice of
meetings of
the Council
and Association.
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c) |
Prepare and
present the
Annual Report
of the Association
approved by
the Council
at the Annual
General Meeting.
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d) |
Assist
the President
and the Council
in the Administration.
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e) |
Maintain
a register
of members
of the Association.
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f) |
Attend
to the correspondence
on behalf
of the Council
and the Association.
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g) |
Perform
all such other
duties as
may be assigned
by the Council
from time
to time.
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12. |
Treasurer |
| 12.1 |
The
Treasurer shall:
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a) |
be
responsible
for the collection
of all monies
due to the
Association,
including
subscription
fees of members.
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b) |
disburse
all sums due
from the Association
as authorised
by the Council.
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c) |
keep
an account
of all receipts
and payments.
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d) |
prepare
and submit
quarterly
statements
of the financial
position of
the Association
to the Council.
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e) |
prepare
and submit
duly audited
accounts of
the Association
at the Annual
General Meeting.
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f) |
maintain
a register
of members
of the Association.
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g) |
perform
such other
duties relating
to the financial
affairs of
the Association
as may be
assigned to
him by the
Council.
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13. |
Committees |
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13.1 |
The
Council may from
time to time appoint
Committees for
any purpose. The
Council may determine
and shall assign
to each such Committee
its duties and
functions.
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13.2 |
Every
such Committee
shall include
at least one member
of the Council.
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13.3 |
The
Chairman of every
Committee shall
be a member of
the Council.
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13.4 |
The
Council shall
appoint a Chairman,
if more than one
member of the
Council is appointed
to the Committee.
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| 13.5 |
The
Chairman shall
preside at every
meeting of the
Committee at which
he is present
and in the absence
of the Chairman
a member chosen
by the majority
of members present
shall preside
at such meeting.
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| 13.6 |
The
Association shall
have a Council
of Advisors not
exceeding ten,
comprising eminent
senior bankers.
The Advisors during
a term of the
council, shall
be appointed by
the council every
year.
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| 13.7 |
Subject
to any direction
that may be given
by the council
a Committee may
regulate its own
procedures and
conduct its business
in such manner
as it thinks fit.
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| 14. |
Finance |
| 14.1 |
The
Association shall
have the right
to receive voluntary
contributions,
grants and gifts
and make investments
that the Council
considers gainful
to the Association.
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| 14.2 |
The
Treasurer shall
be responsible
for the receipts
and disbursements
of funds and open
an account in
a bank in the
name of the Association
for such purposes
as decided by
the Council.
Account
shall be operated
jointly by the
President or the
Snr. Vice President
or any one of
the Vice Presidents
with the Treasurer
or in his absence
the Secretary
General.
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| 14.3 |
Any
expenditure in
excess of LKR
5,000/- or such
other limit decided
by the Council
from time to time
will require the
approval of the
Council.
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| 14.4 |
A
Statement of audited
accounts of the
Association shall
be presented at
each Annual General
Meeting duly approved
by the Council.
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| 14.5 |
Accounts
of the Association
shall be audited
annually by a
reputed auditor
who shall be appointed
at each Annual
General Meeting.
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| 14.6 |
Financial
year of the Association
shall be from
1 st January to
31 st December,
of the same year.
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| 15. |
Amendment
to the Constitution |
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The
Constitution of
the Association
may be amended,
added to or repealed
at an Annual General
Meeting or a Special
General Meeting
provided due notice
has been given
in writing and
that at least
2/3rd of the membership
vote for the changes.
Voting by Proxy
is permitted.
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| 16. |
Other
Matters |
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On
any matters not
provided for in
the Constitution,
the decision of
the Council shall
be final.
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