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5. |
The
Council |
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5.1 |
The
affairs of the
Association shall
be managed by
a Council of seventeen
members, consisting
of the following
office bearers
and ten others.
One being the
Immediate Past
President and
others elected
from among the
members, of whom
at least one shall
be from a licensed
specialised bank.
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5.2 |
Office
Bearers shall
consist of, |
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i.
President
ii.
Senior Vice President
iii.
Two Vice Presidents
iv.
Secretary General
v.
Assistant Secretary
vi.
Treasurer
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5.3 |
The
Council shall
have the power
to act in matters
in furtherance
of the objectives
of the Association.
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5.4 |
Council
shall have the
power to affiliate
this Association
with any other
body subject to
clause 5.3.
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5.5 |
In
the event of there
being a vacancy
in the position
of the President,
the Senior Vice
President shall
automatically
become the President
until the next
Annual General
Meeting.
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5.6 |
The
Council shall
have power to
fill the vacancies
of any Office
Bearers or Council
Members, who shall
have vacated such
office.
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5.7 |
If
a Council member
is absent for
three consecutive
council meetings,
without the consent
of the council,
he/she shall cease
to be a member
of the council.
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6. |
Meetings
of the Council |
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6.1 |
Meetings
of the Council
shall be held
at least once
in every two months.
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6.2 |
The
quorum for any
Meeting of the
Council shall
be at least seven
(7) members of
the Council.
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6.3 |
The
President of the
Council or in
his absence the
Senior Vice President
or one of the
Vice Presidents
or in the case
of their absence,
a member chosen
by the members
present, shall
preside at the
meeting of the
Council.
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6.4 |
Meetings
of the Council
shall be convened
by the Secretary
General or in
his absence by
the Assistant
Secretary.
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6.5 |
Seven
clear days notice
in writing shall
be given to the
members of every
meeting of the
Council,intimating
the time and place
of such meeting,
and the business
to be brought
up before it being
specified in such
notice, which
shall be sent
through the post/delivered
to each member
addressed to the
last known place
of residence/
office of such
member.
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6.6 |
The
person presiding
for the time being
at any meeting
of the Council
may with the consent
of the majority
of Members present
adjourn that meeting.
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6.7 |
Subject
to the provisions
of subsection
(6.8) any question
which arise at
any meeting of
the Council shall
be decided by
a majority of
the members present
and in the case
of an equality
of votes, the
member presiding
at the meeting
shall have a second
or casting vote.
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6.8 |
No
member of the
Association shall
be disenrolled
or suspended except
upon a resolution
passed at meeting
of the Council
by not less than
two thirds of
the total number
of members of
the Council in
Office.
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6.9 |
The
Council shall
cause minutes
to be made of
the proceedings
of every meeting
of the council
in books kept
for that purpose
and the minutes
of such proceedings
shall be signed
by the member
presiding at the
next succeeding
meeting, and the
minutes so signed
shall be prima
facie evidence
of the matters
set out in such
minutes.
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6.10 |
No
act or proceedings
of the council
shall be invalid
by reason only
of the existence
of any vacancy
among the members
of the council.
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7. |
Annual
General Meeting
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7.1 |
The
Annual General
Meeting shall
be held within
three months of
the end of the
financial year,
which ends in
December.
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7.2 |
Notice
of the Annual
General Meeting
shall be given
to the members
in writing at
least 14 days
in advance before
the date on which
the meeting will
be held, by post/delivered
to the last known
address.
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7.3 |
The
quorum of Annual
General Meetings
shall not be less
than 1/3rd of
the membership
or 50 members
whichever is less.
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7.4 |
Voting
at this meeting
shall be by show
of hands.
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7.5 |
No
proxy shall be
valid at this
meeting.
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8. |
Special
General Meeting
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8.1 |
A
Special General
Meeting may be
convened at any
time jointly by
the President
and the Secretary
General in writing
or upon a requisition
in writing made
by not less than
25 members of
the Association.
Not less than
7 days notice
in writing shall
be given for such
meetings.
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8.2 |
Quorum
of such a meeting
shall be one third
of the membership
or 50 members
whichever is less.
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8.3 |
Proxy
will not be allowed
except for resolutions
regarding amendments
to the constitution.
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9. |
President |
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The
President shall
be the head of the
Council and preside
at meetings of the
council and of the
Association
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10. |
Senior
Vice President/Vice
President |
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10.1 |
Senior
Vice President
/ Vice Presidents
shall exercise
such powers and
functions as may
be delegated by
the Council.
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10.2 |
In
the absence of
the President,
Senior Vice President
or one of the
Vice Presidents
present shall
preside over the
Meetings of the
Association/Council.
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11. |
Secretary
General |
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Secretary
General of the Association
shall: "
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a) |
Maintain
minutes of
all meetings
of the Council
and Association.
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b) |
Issue
notice of
meetings of
the Council
and Association.
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c) |
Prepare and
present the
Annual Report
of the Association
approved by
the Council
at the Annual
General Meeting.
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d) |
Assist
the President
and the Council
in the Administration.
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e) |
Maintain
a register
of members
of the Association.
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f) |
Attend
to the correspondence
on behalf
of the Council
and the Association.
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